How To Use Zoom Meeting App: A Beginner’s Guide To Use Zoom In 2021

WHAT IS ZOOM?

Zoom is a video conferencing tool (CLOUD-BASED) that lets you host virtual one-on-one or team meetings easily. This remote communicating tool helps to connect remote team members with each other with its powerful audio, video and collaboration features,

zoom meeting app key features include:

  • HD video chat and conferencing
  • Virtual backgrounds for video calls
  • Audio conferencing using VoIP (Voice over Internet Protocol)
  • Screen sharing and collaborative whiteboards
  • Hosting video webinars
  • Instant messaging 

How To Get Started With Zoom?

zoom app

For Desktop

Step 1: To get started, head to the ZOOM website, and click on the “SIGN UP” button at the top-right corner of the screen. Step 2: You get two options when it comes to creating a Zoom account.

  • Create a new account using your work email address (best to sign up with this for work purpose)

or

  • Sign in using your Google or Facebook account.

Step 3: Zoom will send you an email with a confirmation link after this.

Click on that link to go to Zoom’s Sign Up Assistant and sign in using your name. 

Step 4: Download the desktop app from the Zoom website for easy access.

For Mobile

Step 1: Download the Zoom iOS or Android app.

Step 2: Sign up or sign in to Zoom by following the on-screen instructions, similar to the desktop process.

How To Set Up A Zoom Meeting?

Set up a Zoom meeting easily by following this step by step guide:

  1. For Desktop

 Starting A Zoom Meeting

Step 1: Log in to your Zoom account. 

Step 2: Click the “HOST A MEETING” button at the top-right corner of the screen by selecting one of the following options:

  • With Video On
  • With Video Off
  • Screen Share Only

Step 3: The website will redirect you to the Zoom app and start a meeting. Here, you can edit meeting settings or copy the “Invitation URL” that you send to your participants.

  1. For Mobile Devices

 Starting A Zoom Meeting

Step 1: Open the Zoom mobile app and sign in to your account.

Step 2: Tap the orange-colored “New Meeting” icon that appears on your screen.

Step 3: Edit meeting settings according to your preferences (such as a Personal Meeting ID, switching video off for participants, etc.).

Once you’re done, tap the blue colored “Start A Meeting” button

  1. Joining A Zoom Meeting

 The same steps apply to both your desktop and your phone.

  1. Join Using A Meeting Link

If you have a meeting link, Click on it or paste it into your web browser to join the meeting.

  1. Join Using A Meeting ID

Step 1: Open the Zoom app and click on the “Join” icon.

Step 2: Paste the Meeting ID in the box provided, add your display name, and click on the “Join”.

How To Schedule Meetings?

  1. For Desktop

Step 1: To schedule a meeting, head to the Zoom application and click on the blue-colored calendar-like “Schedule” button

Step 2: Enter meeting details in the Schedule Meeting pop-up window that appears.

Set its date and time, privacy, and access settings. Select your preferred calendar (Google Calendar or others) to schedule the event in your calendar.

 Tip: Set up a meeting password to help avoid disruption from uninvited guests.

Step 3: After adjusting preferences, click on the “Schedule” button at the bottom right of the screen.

  1. For Mobile

Step 1: Go to the Meet & Chat homepage of zoom and click on the “Schedule” button.

Step 2: Enter the meeting name, date, and time and click “Done.”

Recording Zoom Meetings

  1. For Desktop

Step 1: In the Zoom toolbar, click on the “Record” icon.

Step 2: Choose between the options “Record on this Computer” or “Record to the Cloud.”

Step 3: Click on “Stop Recording” to stop recording the meeting.

Step 4: After you end the meeting, Zoom converts the recording to MP4 format and stores it in your preferred location.

  1. For Mobile

Zoom lets you save meeting recordings only to the Zoom Cloud on mobiles.

Step 1: During a meeting, tap on the “More” option in the toolbar.

Step 2: Select the “Record to Cloud” feature to begin recording on your mobile device.

Step 3: You can pause the recording by clicking the “More” button.

Step 4: You can find your recording in “My Recordings”.

We all know Covid-19 changed the way of conversing among each other. With people locked up inside their homes, they sought online platforms for scheduling meetings. ZOOM is one such platform where millions of people joined to carry out their video conferences. But if you are new to this platform I hope this beginner’s guide helped you to set up your first zoom meeting!

Categories App