how to use zoom and how does zoom work?

This article is all about how to use zoom and how does zoom work? the Zoom video conferencing application seemed to show up abruptly this year — in spite of the way that it’s been around since 2013 and has for a long while been significantly regarded for its benefit. 

Zoom Meeting App, the COVID-19 pandemic launched out, first in China, then all through the planet. On Feb. 26, It had adequately added every one of the more new customers in the underlying two months of 2020 than it had in all of 201.

With teams across the world working from home during the COVID-19 pandemic, video conferencing tools like zoom have become extremely popular.

*Zoom* is a cloud based video conferencing tool that let’s you host virtual one-to-one or team meetings easily.

These remote communication tool comes with powerful audio, video and collaboration features that helps in connecting remote team members to each other.

*The key features of zoom are*

  1. Video chat and conferencing in HD quality.
  2. Audio conferencing which uses VOIP(Voice Over Internet Protocol)
  3. Instant messaging or chatting.
  4. Screen sharing and whiteboards for collaboration.
  5. Virtual background for video calls.
  6. Hosting and conducting video webinars.

(Zoom makes it super easy for anyone to set up and conduct a virtual face to face meeting, but if you haven’t used the software before this can be a little tricky.)

*But worry not here’s a step by step guideline on how to use zoom*

We’ll cover the platforms key features to help you determine that it is the near to perfect video tool for you and your team.

Step by step Guide on *How to use Zoom* for both mobile and desktop platforms.

  1. How to get started with zoom
  2. How to set up a zoom meeting
  3. How to join a zoom meeting
  4. How to schedule a zoom meeting..
  5. How to record a zoom meeting.
  6. *For Desktop*

1. A. *Starting a Zoom Meeting*

 Step 1: Log in to your Zoom account.

Step 2: Hover your cursor over the “HOST A MEETING” link at the top-right corner of the screen, and select one of the following options:

With Video On

With Video Off

Screen Share Only

Step 3: The website will redirect you to the Zoom app and start a meeting. Here, you can edit meeting settings or copy the “Invitation URL” that you send to the attendees.

Note: You can also start a meeting quickly through the desktop app by following the instructions we list for mobile devices later on.

1.B. *Adding Participants*

Step 1: Start a new meeting on the Zoom desktop app.

Step 2: In the new meeting screen, click on the “Invite” button in the toolbar at the bottom.

Step 3: Here, Zoom will give you the options to either “Copy URL” or “Copy Invitation”. You can send these to participants via text, email or instant messaging.

Step 4: You can also directly email the meeting details through your preferred email client via the Zoom app itself.

2.*For Mobile Devices*

1.*Starting a Zoom Meeting*

Step 1: Open the Zoom mobile app and sign in to your account.

Step 2: Tap the orange “New Meeting” icon that appears on your screen.

Step 3: Edit meeting settings according to your preferences (such as switching video off for participants, using a Personal Meeting ID, etc.).

Once you’re done, tap the blue “Start a Meeting” button.

1.*Adding Participants*

Step 1: Once the meeting starts, tap the “Participant” icon in the toolbar at the bottom of your screen to add and manage participants.

Step 2: In the Participants window that opens up, tap on the “Invite” option at the bottom left.

Zoom will now give you the option to share your meeting details via a variety of communication platforms. These include various text, email and messaging apps on your smartphone.

1.*How to Join a Zoom Meeting*

Here’s a step-by-step guide to join a Zoom meeting quickly:

Note: The same steps apply to both your desktop and your phone.

*Join Using a Meeting Link*

If you have a join link for a meeting, just click on it or paste it into your web browser to join the meeting.

*Join Using a Meeting ID*

Step 1: Open the Zoom app and click on the “Join” icon.

Step 2: Paste the Meeting ID in the box provided, add your display name for the meeting and click on the “Join” button.

You’re now all set to communicate with your team members!

1.*How to Schedule Meetings*

With a busy schedule, you can easily forget about appointments or upcoming business meetings.

Luckily, Zoom lets you schedule meetings in advance to avoid this!

You can schedule a meeting by setting:

Its *date and time*

*Meeting ID*

Whether it requires a password to join or not

And more!

Here’s a step-by-step guide to schedule meetings in Zoom easily:

1.*For Desktop*

Step 1: To schedule a meeting, head to the Zoom app and click on the blue “Schedule” button (looks like a calendar icon).

Step 2: Enter meeting details in the Schedule Meeting pop-up window that appears.

You can set its date and time, privacy and access settings. You can also select your preferred calendar (between iCal, Google Calendar or others) to schedule the event in your calendar.

Quick Tip: Setting a meeting password can help avoid Zoombombing, which happens when someone who hasn’t been invited to the meeting joins and disrupts it.

Step 3: Once you’ve adjusted preferences, click on the “Schedule” button at the bottom right of the screen.

1.*For Mobile*

Step 1: Open the Zoom app.

Step 2: Go to the Meet & Chat homepage and click on the “Schedule” button.

Step 3: Enter the meeting name, date and time and click “Done.”

Step 4: Zoom will redirect you or open another form for adding the event to your preferred calendar. Enter details like participant names and set the notifications into your calendar event, then tap “Done.”

You have now scheduled a Zoom meeting!

1.*How to Record Zoom Meetings*

Recording a meeting lets you easily use it as a reference to document everything that was discussed. This is especially important for remote teams who use Zoom video conferencing as their key mode of communication.

Zoom allows you to record meetings easily and save them either to your local device or the Zoom cloud. By saving it to the Zoom cloud, your team members can access it across multiple platforms easily.

Here’s how to record Zoom meetings:

1.*For Desktop*

Step 1: Start a meeting.

Step 2: In the Zoom toolbar, click on the “Record” icon.

Step 3: Choose between “Record on this Computer” or “Record to the Cloud.” This starts the recording, and all meeting members will see the word “Recording” in red at the top of the screen.

Step 4: Click on “Pause/Stop Recording” to stop recording the meeting. Alternatively, you can also end a meeting to stop recording it.

Step 5: After you end the meeting, Zoom converts the recording to MP4 format and stores it in your preferred location. You can now easily access your recorded sessions any time you want!

1.For Mobile*

The mobile version of Zoom lets you save meeting recordings only to the Zoom Cloud. Here’s how to record a Zoom meeting from your mobile:

Step 1: During a meeting, tap on the “More” option in the toolbar.

Step 2: Select the “Record to Cloud” feature to begin recording.

Step 3: You can pause or stop the recording by clicking the “More” button.

Step 4: After the meeting, you can find your recording in “My Recordings”. You can access this section by logging into your Zoom account on a web browser.